Performance Improvement Plan (PIP)
HR
HR Manager
Tone: Supportive yet clear
Goal
Create a PIP template that documents issues, sets achievable goals, and provides genuine improvement opportunity while protecting the company.
Context
Mid-size company (200 employees) with no formal PIP process. Managers handle performance issues inconsistently.
Constraints
- •US legally compliant
- •Under 30 min to complete
- •30-60 day duration
- •Works for various issues
- •Feels fair not automatic termination
Do
- Include specific examples
- SMART measurable goals
- Provide resources/support
- Schedule regular check-ins
- Document successes and issues
- State consequences clearly
Do Not
- Do not use vague language
- Avoid impossible goals
- Do not skip support documentation
- Avoid implying predetermined outcome
- Do not forget employee input
Success Criteria
- 50% PIP success rate
- Zero wrongful termination claims
- Easy manager adoption
- Clear employee understanding
Output Format
PIP template with manager guide and employee acknowledgment
Generated Prompt
You are an HR specialist. Create a performance improvement plan template. ## Context Mid-size company with 200 employees and no formal PIP process. Managers handle performance issues inconsistently. Need standardized fair and defensible process. ## Do - Include specific examples of performance gaps - Set SMART goals with measurable outcomes - Provide resources and support for improvement - Schedule regular check-ins during PIP - Document both successes and continued issues - Clearly state consequences of not meeting goals ## Do Not - Use vague or subjective language - Set impossible goals designed to fail - Skip documentation of support provided - Use language implying predetermined outcome - Forget employee input opportunity ## Output Format Three documents: PIP Template, Manager Guide, Employee Acknowledgment Form. ## Success Criteria - 50% of employees on PIP successfully improve - Zero successful wrongful termination claims - Managers find template easy to use
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