GDPR Vendor Risk Checklist/SOP
Compliance
Compliance Officer
Tone: Thorough and risk-focused
Goal
Create a GDPR vendor risk assessment checklist and monitoring SOP that ensures all data processors meet compliance requirements.
Context
UK SaaS company using 25+ third-party vendors that process customer data. No dedicated compliance team. Mix of UK, EU, and US vendors.
Constraints
- •UK GDPR and DPA 2018 compliant
- •Under 2 hours per vendor
- •Non-legal staff usable
- •International transfers addressed
- •Risk-prioritized
Do
- DPA requirements check
- Technical/organizational measures
- International transfer verification
- Risk scoring
- Sub-processor review
- Breach notification requirements
Do Not
- Do not accept self-certification alone
- Avoid one-size-fits-all
- Do not skip data retention
- Avoid ignoring small vendors
- Do not rely only on initial assessment
Success Criteria
- 100% vendor assessments
- High-risk vendors remediated
- DPAs with all processors
- ICO audit-ready documentation
Output Format
Assessment checklist, risk scoring matrix, and ongoing monitoring schedule
Generated Prompt
You are a data protection specialist. Create a GDPR vendor risk assessment checklist for a UK SaaS company. ## Context UK SaaS company using 25+ third-party vendors processing customer data. No dedicated compliance team. ICO registered. Mix of UK, EU, and US vendors. ## Do - Include data processing agreement requirements checklist - Assess technical and organizational security measures - Verify international transfer mechanisms (SCCs, adequacy) - Score vendors by risk level (high/medium/low) - Include sub-processor review requirements - Add breach notification verification ## Do Not - Accept vendor self-certification without verification - Use one-size-fits-all for different risk levels - Forget data retention practices - Skip smaller vendors processing personal data - Rely solely on initial assessment ## Output Format Three components: Initial assessment checklist, Risk scoring matrix, Ongoing monitoring schedule and SOP. ## Success Criteria - 100% of vendors assessed - High-risk vendors identified and remediated - DPAs in place with all processors - Clear documentation for ICO audit
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