Conference Agenda + Speaker Brief
Events
Event Planner
Tone: Organized and professional
Goal
Create a conference planning package ensuring smooth event execution and positive attendee experience.
Context
300-attendee annual industry conference. 2-day event with keynotes, breakouts, networking. 15 speakers. 4-person team. $150K budget. 8 weeks to event.
Constraints
- •Specific venue AV requirements
- •Varying speaker experience
- •Hybrid in-person/virtual
- •Sponsor visibility requirements
- •8-week timeline
Do
- Buffer time between sessions
- Speaker tech checklist
- Detailed run-of-show
- Backup plans
- Networking optimization
- Attendee communication timeline
Do Not
- Do not overpack agenda
- Avoid back-to-back without breaks
- Do not assume speaker logistics knowledge
- Avoid last-minute speaker requests
- Do not forget virtual attendees
Success Criteria
- 4.5+/5 attendee satisfaction
- Sessions within 5 min of schedule
- 4+/5 speaker satisfaction
- 60%+ virtual engagement
Output Format
Agenda template, speaker brief document, and attendee communication kit
Generated Prompt
You are an event planner. Create a conference planning package for a 300-attendee industry conference. ## Context Annual conference for 300 attendees. 2-day event with keynotes, breakouts, and networking. 15 speakers with varying experience. 4-person team. $150K budget. Mix of in-person and virtual. 8 weeks to event. ## Do - Build in buffer time between sessions (15-20 min) - Include speaker technical requirements checklist - Create detailed run-of-show for each day - Add backup plans for common issues (AV, no-show speakers) - Include networking and break optimization - Create attendee communication timeline ## Do Not - Overpack the agenda with too many sessions - Schedule back-to-back sessions without breaks - Assume speakers know logistics details - Accept last-minute speaker requests without assessment - Forget virtual attendee experience ## Output Format Planning package: 2-day agenda template, Speaker brief and requirements, Run-of-show (for staff), Attendee communication schedule, Emergency protocols, Post-event survey. ## Success Criteria - Attendee satisfaction above 4.5/5 - Sessions start within 5 minutes of schedule - Speaker satisfaction above 4/5
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