AI Geeza
AI Geeza
Free ROI Calculator

AI Tool ROI Calculator

Calculate how much time and money you can save with AI tools. Get personalized recommendations.

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Fill in the form to see how much time and money you can save with AI tools.

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What This ROI Calculator Measures

This calculator estimates the time and money you could save by adopting AI tools for repetitive business tasks. Enter your task frequency, time spent per task, and your hourly cost (or team rate) to generate a personalised ROI projection.

Results are estimates based on typical efficiency gains reported by businesses using AI automation. Your actual savings may vary depending on implementation and workflow complexity.

Who This Is For

  • Accountant
  • Bookkeeper
  • Recruiter
  • HR Manager
  • Marketing Manager
  • SEO Specialist
  • Sales Manager
  • Business Owner
  • Ecommerce Owner
  • Project Manager
  • Software Developer
  • Web Designer

Common ROI Scenarios (Examples)

Customer Support Replies

Inputs: 8 hrs/week saved, £20/hr, 2 team members

Estimated savings: £1,280/month and 64 hours/month

Writing Proposals & Quotes

Inputs: 5 hrs/week saved, £35/hr, 1 person

Estimated savings: £700/month and 20 hours/month

SEO Meta Descriptions

Inputs: 3 hrs/week saved, £30/hr, 1 person

Estimated savings: £360/month and 12 hours/month

Social Media Posts

Inputs: 6 hrs/week saved, £25/hr, 1 person

Estimated savings: £600/month and 24 hours/month

Meeting Notes & Summaries

Inputs: 4 hrs/week saved, £40/hr, 3 team members

Estimated savings: £1,920/month and 48 hours/month

Internal SOP Creation

Inputs: 4 hrs/week saved, £30/hr, 1 person

Estimated savings: £480/month and 16 hours/month

Candidate Outreach Emails

Inputs: 6 hrs/week saved, £28/hr, 2 recruiters

Estimated savings: £1,344/month and 48 hours/month

Invoice Chasing Emails

Inputs: 2 hrs/week saved, £22/hr, 1 person

Estimated savings: £176/month and 8 hours/month

Product Descriptions

Inputs: 10 hrs/week saved, £25/hr, 1 person

Estimated savings: £1,000/month and 40 hours/month

Data Cleanup & Reporting

Inputs: 5 hrs/week saved, £32/hr, 2 analysts

Estimated savings: £1,280/month and 40 hours/month

Tips to Estimate ROI Accurately

  • Use your fully loaded cost (salary + benefits + overheads) for more accurate figures.
  • Include QA and review time—AI outputs often need human oversight initially.
  • Measure your current baseline before implementing AI to track real improvements.
  • Start small with one task, prove the ROI, then scale to other workflows.
  • Factor in the learning curve—productivity gains often increase after the first month.
  • Consider indirect benefits like reduced errors, faster turnaround, and improved consistency.

FAQ

How accurate are these ROI estimates?

These are estimates based on typical efficiency gains. Actual results depend on your specific workflows, team adoption, and implementation quality.

What hourly rate should I use?

Use your fully loaded cost if possible—this includes salary, benefits, office costs, and management time. If unsure, use 1.3x your base hourly rate.

Can I use this calculator for a UK business?

Yes. Simply enter your costs in GBP. The calculator works with any currency—just ensure consistency across all inputs.

How long before I see real ROI?

Most businesses see measurable time savings within 2–4 weeks. Full ROI typically materialises within 2–3 months after the initial learning curve.

What if my team resists using AI tools?

Start with volunteers and early adopters. Share wins internally. Position AI as an assistant that handles tedious work, not a replacement.

Are AI tools compliant with UK data protection regulations?

Most reputable AI tools offer GDPR-compliant options. Check each tool's data processing agreements and consider enterprise plans for sensitive data.

Should I include tool subscription costs?

Yes. Enter your expected monthly AI tool costs in the calculator to get a net ROI figure that accounts for the investment.

What tasks give the best ROI with AI?

Repetitive, template-based tasks like email drafting, content creation, data entry, and report generation typically show the highest returns.

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